URGENT – Part time Purchase Ledger Temp

Temp – Purchase Ledger Clerk – Bath

 

Joining our Bath Purchase Ledger team this job would be ideal for someone with previous experience in a Purchase Ledger role. We are looking for someone who is highly organised, has excellent communication skills, and can work to deadlines. You will be working as part of a team to support UK and global finance operations.

What is the role?

Your main responsibility will be to support our global Engineering business. Working alongside experienced and supportive colleagues, you will be helping with all daily Purchase Ledger Clerk activities. As time progresses, and depending on your learning progress, more activities will be added to the role to help you learn and develop. Typically your role will include the following:

  • Daily Purchase Ledger Clerk activities
  • Processing pay runs
  • Processing invoices
  • Processing expense claims
  • Ad hoc support with finance projects
  • Processing credit card transactions
  • Matching travel invoices to PO’s before processing

What will I bring to the role?

  • Previous Purchase Ledger Clerk experience
  • Previous knowledge or experience of an accounting or finance system
  • Excellent communication skills, both written and oral
  • Ability to work as part of a team and as an individual
  • Ability to adhere to and enforce policies
  • Intermediate/advanced excel skills
  • Customer service focused

 

25 hours a week – ideally over 5 days.



URGENT – Temporary Resourcing Consultant

We have an exciting new opportunity to work for one of Bath’s highly respected companies as a temporary Resourcing Consultant. This role is initially for approx 3 months with the scope for extension depending on the business’s need.

Working on a diverse range of fascinating projects you will be part of a global Recruitment Team retaining and delivering talent around the world.

Typical daily duties include:

  • manage the recruitment process from initial concept to completion
  • negotiate terms and manage relationships
  • pre-screen direct candidates and create shortlists for presentation to the hiring manager, rejecting unsuccessful candidates and creating talent pipelines
  • advise and influence managers regarding resource types eg: permanent vs contract

Skills & Experience:

  • strong verbal and written communication skills
  • highly numerate and organised with good attention to detail and able to work to tight deadlines
  • successful influencer, able to coach and direct senior and junior colleagues through resourcing challenges
  • REC, CIPD – desirable

If you are available immediately and have a relevant background in the above then please apply now.

It is company policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.



Project Operations Administrator

Operations and Reporting Administrator

Full Time

Bath outskirts – Frome area

 An exciting opportunity has arisen with a leading organisation which specialises in trade services across Africa and the Middle East.

Our reputable client is looking for two graduate calibre individuals or experienced administrators who have strong IT and numeracy skills, a good attention to detail and excellent verbal and written communication skills.

As part of the role, the successful candidate will have the opportunity to travel to Africa &/or Middle East.  Supporting the Commercial Managers and Operations & Reporting Managers, you will be responsible for stock reporting of specified storage facilities across Africa and the Middle East, as well as contract administration including site inspection proposals and reports.

This is an exciting role within an expanding organisation who invest in and nurture their employees and offer excellent career progression.

Responsibilities include but are not limited to:

  • Execute and intimately understand the daily stock reporting of specified storage facilities and locations.
  • With support, draw up all Warehouse Receipts and ensure correct distribution to banks and customers.
  • Keep the daily stock reports up-to-date for each location and distribute accordingly.
  • Execute the full release procedures for all stocks from each location.
  • Review, amend and format site inspection reports compiled by country staff before sending on to banks.
  • Communicate closely with the Operational and Reporting Manager and Country Managers with regards to stock figures
  • Ensure that the Operations Managers are fully briefed on any anomalies or incidents concerning stocks or operations.
  • Review, amend and format Site Inspection Reports
  • Read and review internal audit reports.
  • Check that all contracts are uploaded to SharePoint.
  • Provide overtime data for all relevant staff for invoicing and check that each staff member is paid their full overtime entitlement.

Skills & Experience:

  • Educated to degree level
  • Strong attention to detail, meticulous
  • IT literate including MS Office and able to pick up new systems quickly
  • Excellent communication skills both verbal and written
  • Team player
  • Stay calm under pressure and able to meet deadlines with ability to prioritise.
  • Methodical and thorough and able to read and understand information you are presented with.
  • Be critical and analytical.
  • Able to work using initiative
  • An interest in International Business and willing to travel

Salary: £21,000 per annum starting salary – progressive after probation successfully completed.

 

It is Appoint’s policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.

 

 



NEW – Account Manager

Account Coordinator

The Role: To work as a team with consultants to give clients an expert, joined-up and effortless experience. The role is wide ranging, encompassing all co-ordination activities required to deliver programmes seamlessly. Through strong and trusting relationships with clients, and close partnership with consultants, the account co-ordinator will ensure timelines and deliverables are achieved.

Key Responsibilities

Diary management

  • Day to day scheduling of appointments for the consultants
  • Scheduling of client interventions: workshops, follow-ups sessions, coaching sessions, including sending out and managing the invitations
  1. End-to-end account co-ordination
  • Working in close partnership with consultants to co-ordinate client engagements, from beginning to end
  • Coaching clients through the co-ordination of our interventions; making sure they are clear of what they need to do and when
  • Scheduling all internal co-ordination activities and work with your client counter-part to schedule meetings
  • Schedule all travel arrangements
  • Organise the involvement of associates where needed
  • Attending client meetings (offsite) where relevant from a co-ordination perspective as an involved team member
  • Being proactive and reactive to co-ordination activities; driving communication and clarity with consultants and clients to ensure that timelines and objectives are met.
  1. Account administration
  • Completing the project setup sheet
  • Creating the profitability tracker from the cost-checker and intervention schedule
  • Tracker updates; inputting the latest timesheet data and monitoring time used for profitability
  • Setting up and owning a programme database
  • Setting up files on the shared drive at the beginning of a client engagement and communicating this to the relevant internal team
  • Making sure all relevant documents are filed as final versions with complete and relevant information
  1. Service delivery
  • Extensive use of Powerpoint, Excel and Word to support consultants in their preparation for client interventions, workshop results or proposals and quotes
  • Creating surveys in Survey Monkey (or equivalent)
  • Populating reports with survey results, ready for consultants to review
  • Preparing materials for workshop delivery
  • Attending workshops on occasion where a substantial amount of co-ordination activity is required in the room
  1. Sales support
  • Scheduling follow up calls after every client workshop/programme, ahead of time. Creating a new rhythm of follow-up sales conversations.
  • Booking sales calls in at the consultants’ requests
  • Set up files on a shared drive at the start of a project ensuring all relevant parties are kept up to date.

A comprehensive job description will be available.

Experience/skills:

  • Previous experience working in an L&D role/sector or consultancy would be a huge benefit.
  • You will need to have exceptional communication skills and feel confident dealing at all levels.
  • Previous experience in a client facing role
  • Excellent time management and awareness of needing to work to deadlines
  • Ideally you will be degree qualified or equivalent.
  • Strong written and numerical skills.
  • Confident in MS Office Word, Excel and PowerPoint

Salary guide: Dependent on Experience + generous performance bonus.

Super location on Bath outskirts. Free parking. Applicants will need to have own transport due to location.

It is company policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.

 

 

 

 

 

 

 

 



PA to Senior Management Team

PA to Senior Management Team

This is an exciting new role created to generally manage the running of an expanding office and support the senior team.

We are seeking an exceptional PA who can hit the ground running and be pro-active in implementing new processes and procedures as the office grows.

Duties will include:

Diary management and admin support to the Senior Management team

  • General office management
  • Liaising with suppliers, sourcing quotes.
  • Filtering calls, post and emails.
  • Meeting coordination.
  • Setting up and maintaining business files, both electronically and manually.
  • Travel arrangements and events
  • Responsibility for health and safety in the office.
  • Coordinating office diaries.
  • Liaising with stakeholders and investors.
  • Experience in office moves would be beneficial.
  • Assisting with additional projects as and when required.

Experience/Skills:

  • You will need to have previous experience in a similar role as a PA/Office Manager.
  • High level of IT skills including MS Office and databases.
  • Experience in implementing processes and procedures
  • Meticulous
  • Self sufficient
  • Proactive and organised
  • Confidential
  • Ability to think ahead.

The company have exciting ambitions to grow and are hoping to set up a further office in the near future.

Salary Guide: £27,000 – £30,000 – dependent on experience.

The company are based within easy reach of Chippenham / Corsham / Bath. Own transport would be beneficial. Free parking.

It is company policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.

 



Part time Receptionist – 9 month contract

Receptionist – Part time – 9 month contract

The post is to cover a 9 month contract with a prestigious Bath based firm.

Duties include:

  • Co-ordinating busy diaries
  • Manage the patient Management system
  • Take payments
  • Reconcile payments and keep up to date records of petty cash.

The practice operate a sophisticated IT systems bespoke to patient management

Applicants will need to be confident using this alongside IT skills in general.

We are looking for:

  • Excellent customer service skills
  • Proactive and helpful manner
  • Numerate
  • Excellent time management

Part time: Monday/Tuesday/Wednesday 08.45 – 6.00pm

Ideally applicants would have previous experience in a similar environment

This vacancy is urgent so we are keen to hear from you as soon as possible – Please contact tempdivision@appoint.co.uk

 



Receptionist

A fantastic opportunity for an experienced Receptionist to act as Front of House and first point of contact for this small and friendly organisation in central Bath.

Hours 9am – 5pm with an hour for lunch.

Responsibilities:

  • Meeting and greeting clients and professional contacts at reception
  • Being first point of contact for all telephone calls and enquiries
  • Taking messages and passing on to relevant persons
  • Opening the post and distributing and dealing with any out-going post
  • Ordering of general office supplies and stationery
  • Organising couriers
  • Managing room bookings / travel when required
  • Offering and providing refreshments on arrival of clients
  • Ensuring the reception area looks neat and tidy at all times
  • Maintaining the outside of the building, for example ensuring flowers in the flower boxes are presentable
  • Various ad hoc duties as they arise

Skills & Experience:

  • Excellent interpersonal skills
  • Professional, polite and warm manner
  • Ability to communicate to a various clients and being sensitive to their situations
  • Strong telephone manner
  • Previous experience as a receptionist.

Salary DOE £18,000 – £21,000 + generous holiday allowance

 

It is Appoint’s policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.

 

 

 

 



NEW – Receptionist -***Offer Accepted***

Receptionist

Super role to support the business support function of a professional services company in Bath.

The Role:

  • The role will be to meet and greet clients and professional contacts at reception
  • Take pride in ensuring the reception area looks professional at all times
  • Offer and provide refreshments on arrival of clients
  • Ensure all phone call are answered professionally
  • Take messages and pass on to relevant parties
  • Liaise with external phone answering support service
  • Manage room bookings/car parking/ pool car
  • Taxi and travel bookings when required
  • Coordinate and publish daily sign in communication sheets
  • Various ad hoc duties as they arise within the business services department i.e.: opening post. Maintaining outside of the building, windows boxes etc.

 

Person specification:

  • Presentable at all times
  • Polite and warm manner
  • Ability to adapt to different clients and being sensitive to their situations
  • Fantastic phone manner
  • Comfortable with phone systems and IT systems
  • Good IT skills and an aptitude to learn new technologies
  • Drive license.
  • Previous experience as a receptionist would be beneficial.

Hours 09.00 – 5.30pm – 1 hour lunch.

Salary Guide: £21,000 dep on experience. Excellent benefits package.

The client are looking to appoint for this vacancy as soon as possible.

 

It is company policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.

 

 

 



Liaison Executive – Events/ Marketing/Pre-Sales

Liaison Executive – Events/Marketing/Pre sales

The company develop and operate innovative later living communities in towns and city centers. With an emphasis on wellbeing and thoughtful services that enable enriched and active lifestyles.

The client is looking to introduce this concept to the local Bath community with the aim of developing long-term and short-term relationships with members of the local community, working as champions of the brand. Ensuring community campaigns are delivered to the market according to the company plan and a strong presence in the market, maximizing future sales potential.

Responsibilities include:

  • Implement defined sales initiatives, strategies and programmes to capture key demographics
  • Build and promote strong, long lasting relationships
  • Recommend new direction on experience throughout the sales campaigns
  • Work with local businesses, clubs, local leaders, groups, charity and community organizations on promoting the concept whilst maintaining long lasting meaningful relationships
  • Initiate creative innovative strategies to ensure ongoing engagement.
  • Facilitate marketing campaigns – examples being information sessions, food and lifestyle events, open days and more
  • Continually develop knowledge of the third age climate, applications and competition for defined geography.
  • Maintain professional and technical knowledge by attending conferences and workshops, reviewing professional publications, establishing personal networks and participating in professional groups.

A comprehensive job specification will be available.

Comprehensive training will be offered at the company head office.

Person profile:

  • Ideally you will live in or near Bath
  • Have strong networks within the local area
  • Confident presentation skills
  • Ability to engage with a cross section of people
  • Energetic, creative, ‘can do’ attitude
  • Proactive

Salary: £27,000 – £32,000 + 20% performance bonus.

It is expected the role will be standard full-time hours. From time to time is expected that the role will be required to cover some weekend and after hours as required. Time off in lieu will be offered.

It is company policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.

 



Administrator – Professional services sector

Administrator

 Full Time – Bath

 Are you a computer savvy candidate ready to embark on long term career within a varied and challenging administrative role?

One of our reputable clients in Bath is looking to recruit a strong Administrator that can support several staff.

The successful candidate will be comfortable using all aspects of Word and Outlook in addition to strong attention to detail, organisation skills and the ability to communicate with a wide range of clients. The role is likely to appeal to applicants from a legal/financial or professional services sector.

 

Role & Responsibilities (but not limited to):

  • Revision, proof reading of documents and tailoring of standard documents to individual cases;
  • Formalities relating to patent procedures, including preparation of forms and documents for filing (including e-filing)
  • Co-ordination of formal procedures relating to the grant of patents;
  • Maintenance of paper and electronic files and producing schedules for clients;
  • Diary management for patent attorneys and liaison with the firm’s central records department;
  • Preparation of charges/typing invoices/liaison with accounts department and/or clients, including data inputting into clients’ own electronic billing systems;
  • Correspondence (including faxing and e-mailing) with clients and Intellectual Property Offices;
  • Supporting the introduction of new, and the development of existing, systems and processes arising from technological, legal and commercial changes.
  • Developing the skills and knowledge to remain up to date with such internal and external changes to improve your own and the firm’s productivity and effectiveness.

Skills & Experience:

  • Computer/IT literate
  • Excellent knowledge/use of Word and Outlook
  • Fearlessness using various systems
  • Attention to detail
  • Administration experience
  • Organisational skills
  • Intuitive and pro-active attitude
  • Strong work ethic
  • Communication skills
  • Patent industry experience: desirable but not essential

Salary: Dep on experience

 

It is company policy, as a matter of courtesy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.